Analytics – View Usage Data for your Site

As a community site admin, you can view information that shows you how users are interacting with your site. For example, you can see the number of people who have visited the site, how many times people have visited the site, and a list of files that have received the most views.

To view usage data for your site, click the settings gear and then click Site usage. You can also click Site contents in the left-hand menu and then click Site usage in the top navigation bar.

What’s on the site usage page

Note: All reports on the site usage page exclude some file extensions, except for the Shared with external users report. Details about the list of extensions that are excluded from each report is shown at the bottom of the page.

Unique viewers

Shows the total number of unique viewers who viewed content on this site for the last 7 days, last 30 days, and last 90 days. Site content includes pages, documents, and news.

Lifetime unique viewers is the total number of people who viewed content on this site.

Site visits

Shows the total number of visits to content on this site for the last 7 days, last 30 days, and last 90 days. Site content includes pages, documents, and news.

The algorithm used to calculate Site visits is designed to filter out repetitive, continual operations by the same user on the same item (page, document, news etc.). For example, when a user repeatedly refreshes a page, document, or news post.

Lifetime site visits is the total number of visits to content on this site.

Site traffic

Shows the hourly trend of visits to the site over the last 7 days, last 30 days, and last 90 days. Darker shades on the chart refer to time slots when there are more views on the content in the site.

Popular Platforms

Shows the distribution of visits to the sites’ content organized by the platform (Desktop, Mobile web, Mobile app, Tablet) from which the user visited. This data is available for the last 7 days, last 30 days, and last 90 days.

This report is generated based on “user agent” headers which are part of the received metadata when a user visits any site content.

Most unique viewers

Shows top 10 files and pages with the most unique viewers in the last 7 days.

Most viewed

Shows the top 10 files and pages with the most views in the last 7 days.

Shared with external users

List of files that you have access to that are shared with users outside your organization through a sharing link that requires them to log in before they can view the file.

Permissions

To edit the permissions for any item in this list, click next to the item and select Edit permissions. For more information, see Share SharePoint files or folders in Office 365.

Excluded File-Types

The following file-types are currently excluded from all reports on Site Usage (except “Shared with external users” report):

jpg, png, js, css, gif, jpg5_1, jpeg, one, onepkg, onetoc2, spcolor, sptheme, spfont, eot, ico, onebin, svg, woff, woff2, xsl

Monitoring usage data for apps

Monitor apps for your SharePoint Online environment describes how to monitor apps from the Admin dashboard. From the Office 365 home page, click Admin center, and then click Usage. You can explore usage of email, files, OneDrive, and more.

 

 

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